Publication

At a MEETING of the PERFORMANCE AND AUDIT COMMITTEE OF THE DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held at Dundee on 26th November, 2019.

Present:-

Members	Role

Ken LYNN (Chairperson)	Nominated by Dundee City Council (Elected Member)
Helen WRIGHT	Nominated by Dundee City Council (Elected Member)
Dave BERRY	Chief Finance Officer
James COTTON	Registered medical practitioner employed by the Health Board and not providing primary medical services
David LYNCH	Chief Officer
Diane McCULLOCH	Chief Social Work Officer

Non-members in attendance at the request of the Chief Finance Officer:-

Liz BALFOUR	ISD Scotland
Kara BROWN	Audit Scotland
Barry HUDSON	Internal Audit
Clare LEWIS-ROBERTSON	Health and Social Care Partnership
Anne Marie MACHAN	Audit Scotland
Kathryn SHARP	Health and Social Care Partnership
Judith TRIEBS	Internal Audit
Sheila WEIR	Health and Social Care Partnership

Councillor Ken LYNN, Chairperson, in the Chair.

I APOLOGIES FOR ABSENCE

Apologies for absence were submitted on behalf of:-

Jenny ALEXANDER	Nominated by Health Board (Non Executive Member)
Nic BEECH	Nominated by Health Board (Non Executive Member)
Raymond MARSHALL	Staff Partnership Representative
Martyn SLOAN	Person providing unpaid care in the area of the local authority

II DECLARATION OF INTEREST

No declarations of interest were made.

III MINUTE OF PREVIOUS MEETING

The minute of meeting of the Committee held on 24th September, 2019 was submitted and approved.

IV AUDIT SCOTLAND REPORT : NHS WORKFORCE PLANNING PART 2

There was submitted Report No PAC40-2019 by the Chief Finance Officer providing an overview of the Audit Scotland's NHS Workforce Planning Part 2 report which focused on the clinical workforce in general practice.

Dharshi Santhakumaran, Audit Manager, Audit Scotland, gave a presentation in supplement to the report.

The Performance and Audit Committee agreed:-

(i) to note the content of the presentation;

(ii) to note the content of Audit Scotland's NHS Workforce Planning Part 2 report which was set out in Appendix 1 to the report; and

(iii) to instruct the Chief Officer to consider the findings of the report when developing the Dundee Health and Social Care Partnership's Integrated Workforce Plan prior to submission to the Integration Joint Board for approval in addition to the Primary Care Improvement Plan.

V CLINICAL, CARE AND PROFESSIONAL GOVERNANCE GROUP CHAIR'S ASSURANCE REPORT

There was submitted Report No PAC39-2019 by the Clinical Director providing an update on the business of the Dundee Health and Social Care Clinical, Care and Professional Governance Group (CCPGG). An exception report would be submitted to the Clinical Director, in his role of the Chair of the CCPGG to each Performance and Audit Committee to provide assurance of the governance systems and processes within the Dundee Health and Social Care Partnership.

The Performance and Audit Committee agreed:-

(i) to note the content of the report and the exception report which was attached as Appendix 1 to the report; and

(ii) to note the assurance provided by the Clinical Director that the governance systems and processes operating within the Health and Social Care Partnership were identifying, monitoring and striving to address the clinical, care and professional governance issues raised within the Partnership.

VI FALLS PERFORMANCE REPORT

There was submitted Report No PAC41-2019 by the Chief Finance Officer providing assurance that in‑depth analysis of falls related hospital admissions in Dundee continued to be progressed and provided to relevant professionals and groups in order to support targeted improvement activities.

The Performance and Audit Committee agreed:-

(i) to note the content of the report and the analysis of falls related hospital admissions detailed in section 5 of the report and Appendix 1 of the report;

(ii) to note the proposed next steps detailed in section 6 of the report; and

(iii) to note that further analysis would be carried out and a more clinical report with recommendations would be brought to a future Committee.

VII GOVERNANCE ACTION PLAN PROGRESS REPORT

There was submitted Report No PAC42-2019 by the Chief Finance Officer providing an update on the progress of the actions set out in the Governance Action Plan.

The Performance and Audit Committee agreed to note the progress made in relation to the actions set out in the Governance Action Plan as outlined in Appendix 1 of the report.

VIII DUNDEE INTEGRATION JOINT BOARD INTERNAL AUDIT PLAN PROGRESS REPORT

There was submitted Report No PAC43-2019 by the Chief Finance Officer providing a progress update in relation to the current Internal Audit Plan.

The Performance and Audit Committee agreed to note the progress in delivery of the 2018/19 Internal Audit Plan as well as the anticipated position in relation to the 2019/20 Plan as outlined in Appendix 1 of the report.

IX QUARTERLY COMPLAINTS PERFORMANCE 2ND QUARTER 2019/20

There was submitted Report No PAC44-2019 by the Chief Finance Officer summarising the complaints performance for the Health and Social Partnership in the second quarter of 2019/20. The complaints included complaints handled using the Dundee Health and Social Care Partnership Social Work Complaint Handling Procedure, the NHS Complaint Procedure and the Dundee City Integration Joint Board Complaint Handling Procedure.

The Performance and Audit Committee agreed:-

(i) to note the complaints handling performance for health and social work complaints set out in the report;

(ii) to note the work which had been undertaken to address outstanding complaints within the Health and Social Care Partnership; and

(iii) to note the ongoing work taking place to improve complaints handling, monitoring and reporting within the Health and Social Care Partnership.

X PROGRAMME OF MEETINGS PERFORMANCE AND AUDIT COMMITTEE 2020

The Performance and Audit Committee agreed that the programme of meetings over 2020 be as follows:-

Date	Venue	Time
Tuesday, 11th February, 2020	Committee Room 1, 14 City Square	2.00 pm
Tuesday, 24th March, 2020	Committee Room 1, 14 City Square	2.00 pm
Tuesday, 30th June, 2020	Committee Room 1, 14 City Square	2.00 pm
Tuesday, 22nd September, 2020	Committee Room 1, 14 City Square	2.00 pm
Tuesday, 24th November, 2020	Committee Room 1, 14 City Square	2.00 pm

XI MEETINGS OF THE PERFORMANCE AND AUDIT COMMITTEE 2019 ATTENDANCES

A copy of the Attendance Return, PAC45-2019, for meetings of the Performance and Audit Committee held over 2019 was submitted for information and record purposes.

XII DATE OF NEXT MEETING

The Committee noted that the next meeting of the Performance and Audit Committee would be held in Committee Room 1, 14 City Square on Tuesday, 11th February, 2020 at 2.00 pm.

Ken LYNN, Chairperson.